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Add user

  • To create a user in Epicflow press “plus” icon located above the users list in the top left corner of the page. On this action you’ll be redirected to User Card frame in which you’ll need to specify all mandatory information such as user name, role, email address and finish user creation by granting confirmation via pressing “Save changes” button.
  • To invite user into Epicflow system press left mouse button on the user name to open User Card and specify email address in corresponding field. As soon as previous action is done press “Invite” button appeared at the bottom of the frame page to finish invite procedure.

We also want to remind you that Epicflow does not create resources in any external systems

Map user

  • To map(link) external resource to previously created user in Epicflow open “Unmapped Resources” tab and drag required user from the Users list directly to the name of previously created one.

Screen #1 – Mapping external user

  • To create new resource and map(link) such to external one open “Unmapped Resources” tab and press “plus” icon located to the right from the User’s name.

Screen #2 – Add new and map user

  • You can also use the Map All Automatically feature.
    This function itself determines the mapping of the resource using the name and email assigned to the resource

Screen #3 – Map All Automatically button

  • To unlink external resource with the user in epicflow hover over mouse cursor on the user name and after the click of left mouse button on “three dots” icon menu, located to the right from such, press “trash” button in front of the specified link in newly appeared “External Resources” context frame.

Screen #4 – Unmapping user

Assign User to the Group

  • The first method to assign a user to a group or multiple groups, navigate to the resource management page, locate the user, and the group to which you wish to assign them. Then, click on the plus icon at the group level.

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Screen #5 – First Method of Assigning user to the group

  • The second method to assign a user to one or multiple groups is by navigating to the resource management page, finding the user, and opening the user’s card. Next, click the plus sign beside ‘Group capacity,’ add the group, and press the save button. This method also allows you to assign users to hidden groups.

Screen #6–  Second Method of Assigning user to the group

Delete user

  • To delete user from Epicflow press left mouse button on “three dots” icon menu, located to the right from such, and press “Delete user” button in newly appeared context menu.

It must be remembered that a user can only be deleted if there are no tasks assigned to him. A reminder of this, as well as a request to transfer tasks to another user will be shown

Screen #7 – Deleting user


Each resource in the epicflow system has its own set of permissions called “Roles”.
These rights are configured on the Admin page and are described in detail in article Administration permissions overall overview.

In this article, we will consider the simplest example of assigning roles to a resource in a user’s card.

This is easily done in a three simple steps:

1. In the Resource Management window, open a user card

Screen #8 – Opening user-card

2. In the lower left part of the user card, you will see the “Roles” section. The standard role is the User role.
Let’s add the roles of “Administrator” and “Project Manager” to this resource.

Screen #9 – Assigning roles to user

3. Now you need to save your changes. Click the “Save Changes” button. They will take effect immediately and will be visible to the user after the page is reloaded.

Screen #10 – Saving changes

Updated on November 20, 2023

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